News content type for use by UW-IT Services on IT Connect
Document Management System (DMS) released DocFinity v12.4 upgrade on April 7, 2024.
This upgrade includes the following:
Bulk Reindex allows you to reindex multiple documents at once with the same values. Bulk reindex is only available when selecting multiple documents with the same document type. The Re-Index button is available on the Results panel.
To learn more, please review the details in Release Notes.
For many Grant Managers and Principal Investigators, the implementation of Workday Finance marked the beginning of a journey—for answers, efficiencies, and reports, but most importantly, data. Along the way, these folks have come across Office Hours and Webinars, UW Connect articles and wiki pages, seeking answers and sharing gaps and pain points, all of which have supported us as we develop solutions.
While there is still more work to do, the Finance DATAGroup, with support from UW-IT Reporting & Analytics, is thrilled to announce three new Grant Reporting resources to provide clarity and support for grant management.
The following resources are now available!
The Grant Planning and Forecasting Tool is a worksheet, which calculates totals based on actual Workday data and manually entered projected values. A Grant Manager can use this tool to review actuals and track projections for a grant with the Principal Investigator (PI). This is helpful in understanding how grant funding is being spent, making projections, and then making adjustments, as needed, based on the calculations.
To learn more about this tool, refer to W0001 – Grant Planning & Forecasting Tool.
Note: You must be logged into Husky OnNet (VPN) in order to access the above link. For more information, refer to Husky OnNet.
The Post Award Dashboard displays grant expense and balance data in table and visual format using data available in Workday. This tool provides an alternative way to access this data for users who are not as familiar with Workday.
This dashboard was originally developed by the Office of Research to fill an urgent need for Principal Investigators (PI) and Grant Managers following Workday Go Live. This second iteration builds on the first, moving the dashboard into Tableau (our supported visualization tool), streamlining filters, tables, and visuals, pulling data directly from Workday to ensure data integrity, and incorporating feedback from a group of early adopters. This dashboard is a work-in-progress and iterative updates are expected.
This dashboard groups data into two primary views, Grant Expenses and Balance Remaining, which are explained in more detail in the following sections.
To learn more about this dashboard, refer to Post Award Dashboard.
Note: You must be logged into Husky OnNet (VPN) in order to access the above link. For more information, refer to Husky OnNet.
This dashboard displays Grant Expenses data in two formats: table and visual.
The table format displays grant expenses by month, beginning in July 2023, when data was loaded into Workday.
The visual format displays life-to-date grant expenses, by Grant Default Department (CCH 07). From this view, you can click on different graphical elements to drill into additional detail, if desired.
This dashboard displays Balance Remaining data in two formats: table and visual.
The table format displays the current status of a grant.
The visual format displays balance remaining data, by Grant Department From this view, you can click on different graphical elements to drill into additional detail, if desired.
The Principal Investigator (PI) Dashboard displays grant data, which is tailored to the PI, who is logged into Workday. This gives PIs a central place to find grant-related content that is specific to them.
This dashboard splits data across six tabs—My Sponsored Grants, My Awards, My Stand Alone Grants, My Gifts, Grant Staffing, and Additional Resources—which are explained in more detail in the following sections.
Tips:
Note: You must be logged into Husky OnNet (VPN) in order to access the above links. For more information, refer to Husky OnNet.
This tab displays a snapshot of the Sponsored Grants associated with the PI, and allows the user to drill into additional detail, if needed.
Note: This tab refreshes nightly, so it reflects data from the previous day. Because this tab is not updated in real-time, you may find some discrepancies between this tab and real-time reports (for example, R1234).
This tab displays a snapshot of the awards associated with the PI, and allows the user to drill into additional detail, if needed.
Note: This tab refreshes nightly, so it reflects data from the previous day. Because this tab is not updated in real-time, you may find some discrepancies between this tab and real-time reports (for example, R1234).
This tab displays a snapshot of the stand-alone grants associated with the PI, and allows the user to drill into additional detail, if needed.
Note: This tab reflects data in real-time.
This tab displays gifts, but unlike the other tabs, the gits that display are not specific to the PI. This tab also allows the user to drill into additional detail, if needed.
Note: This tab reflects data in real-time.
This tab displays the staff working on grants associated with the PI, and allows the user to drill into additional detail, if needed.
Note: This tab refreshes nightly, so it reflects data from the previous day. Because this tab is not updated in real-time, you may find some discrepancies between this tab and real-time reports (for example, R1234).
This tab links out to helpful resources for the PI, including reports (Workday, research, and legacy), tasks, and other external resources.
Please contact datagrp@uw.edu to initiate a ticket with the Finance DATAGroup.
UWSDBDataStore Reorg on July 20, 2024
The student database (SDB) will go through a reorganization on July 20, 2024 which will cause changes in the Enterprise Data Warehouse database, UWSDBDataStore. These changes to the objects will be available in the UWSDBDataStore on July 22, 2024.
However, data on the new objects will be available as soon as the Data Custodians submit the security role definitions and the SIS team loads the data.
Last Updated – 7.18.24
Columns to be Added
| Table | Column | DataType |
| ADDRESSES | SF_COUNTRY | char(2) |
| BUDGET_RESOURCES | BR_FOOD | int |
| BR_HOUSING | int | |
| BR_EXTRA_FOOD | int | |
| BR_EXTRA_HOUSING | int | |
| ISIR_TRANSACTIONS | ISIR_CPS_SAI_BLK | bit |
| ISIR_CPS_P_SAI_BLK | bit | |
| ISIR_INAS_SAI | int | |
| ISIR_INAS_SAI_BLK | bit | |
| NSLDS_DATA_PELL_DATA | N_PELL_SAI | int |
| SF_EVALUATION | S_MIDDLE_NAME | char(15) |
| S_SUFFIX | char(10) | |
| STD_EITC_RCVD | char(1) | |
| P1_EITC_RCVD | char(1) | |
| USER_PROV_DATA | char(5) | |
| P_INCOME_ADDITIONS | decimal(11,0) | |
| S_INCOME_ADDITIONS | decimal(11,0) | |
| INSTITUTIONAL_SAI | int | |
| INST_SAI_BLK | bit | |
| IP_S_ADJ_BUS_FARM | decimal(15,0) | |
| IP_P_ADJ_BUS_FARM | decimal(15,0) | |
| SF_EVALUATION1 | PJ_STD_FAM_SIZE | char(2) |
| PJ_P1_FAM_SIZE | char(2) | |
| SR_MAJOR_CODE | MAJOR_TYPES_20 | bit |
| STUDENT_1 | DISAB_ARCHIVE_FLG | bit |
| S1_BOOLEAN_09 | bit | |
| S1_BOOLEAN_10 | bit | |
| S1_BOOLEAN_11 | bit | |
| S1_BOOLEAN_12 | bit | |
| S1_BOOLEAN_13 | bit | |
| S1_BOOLEAN_14 | bit | |
| S1_BOOLEAN_15 | bit | |
| S1_BOOLEAN_16 | bit | |
| DISAB_ARC_UPDT_DT | datetime | |
| DISAB_ARC_UPDT_ID | char(12) | |
| S1_SPARE_F | char(64) | |
| S1_SPARE_M | char(64) | |
| S1_SPARE_L | char(64) | |
| S1_SPARE_S | char(10) |
New Table
| Table | Column | Key | DataType |
| SR_ADM_RESULTS | MY_AA | Y | char(12) |
| SR_AAR_APPL_NAME | char(45) | ||
| SR_AAR_APPL_DOB | datetime | ||
| SR_AAR_SYSKEY | int | ||
| SR_AAR_EXACTID | char(10) | ||
| SR_AAR_CAMPUS | tinyint | ||
| SR_AAR_FORM_TYPE | char(8) | ||
| SR_AAR_APPL_TYPE | char(1) | ||
| SR_AAR_ENTRY_TERM | char(6) | ||
| SR_AAR_STATUS | char(1) | ||
| SR_AAR_MESSAGE | char(50) | ||
| SR_AAR_POSTED_DT | datetime |
Columns to be Removed
| Table | Column | Notes |
| SR_ADM_APPL | UW_PROMISE | No data |
| SR_MAJOR_CODE | MAJOR_EXCHANGE | Not in use, all records ‘0’ |
| STUDENT_1 | S1_BOOLEAN_07 | Not in use, being replaced by Disab_Archive_Flg |
Datatype Changes
| Table | Column | DataType(new) | Data Type (old) |
| SA_WD_SUM_TRAN | WD_SUM_DB_AMOUNT | decimal(11,2) | decimal(9,2) |
| WD_SUM_CR_AMOUNT | decimal(11,2) | decimal(9,2) | |
| SF_EVALUATION | IP_PC | decimal(15,0) | int |
| IP_TI | decimal(15,0) | int | |
| IP_SATI | decimal(15,0) | int | |
| IP_ATI | decimal(15,0) | int | |
| SF_EVALUATION1 | PJ_STD_EXMPTS | tinyint | decimal(15,0) |
| PJ_SP_EXMPTS | tinyint | decimal(15,0) | |
| PJ_P1_EXMPTS | tinyint | decimal(15,0) | |
| PJ_P2_EXMPTS | tinyint | decimal(15,0) |
Field Moves – from SF_Evaluation to SF_Evaluation1
Two resources in the BI Portal leverage the same data: UW Admissions Cube and All Applications Report. In an effort to streamline security for this data, we recently deployed security updates to both of these resources.
Historically, access to the UW Admissions Cube and All Applications Report was managed separately, meaning that a user could have access to one resource, but not the other. This change allows us to grant user access at the data level, which ensures consistency in data management.
The data accessed through these resources must be handled with care—it includes sensitive student data, data that could be misinterpreted and data that should only be communicated to students via the Office of Admissions. Therefore, action is required to gain or maintain access:
Note: You will need to be connected to the VPN to access this video.
Hello IT Connect Content Managers,
Welcome to the Winter 2024 edition of the quarterly IT Connect Content Manager Update.
In This Issue
The UW has a new Information & Technology governance model to help guide how we use IT, aimed at enabling transformation and innovation at the UW through strategic investment in information and technology. The governance model is detailed in IT Connect’s IT at the UW section, and gives an overview of the governance groups that oversee various IT domains, their membership, and their purpose.
The content is an excellent example of teams from UW-IT collaborating to create an informative topical experience on IT Connect. If you or your team want support with creating web experiences on IT Connect, fill out this intake form and check the “Consulting on web content” option.
Check out the I&T Governance content
Good SEO practices on IT Connect content help end users find the information they seek. The IT Connect platform includes many features behind the scenes to help improve the search prominence of the site, but a significant key to the success of content in search results relies on the content itself.
Do you need some help creating IT Connect content, another head to brainstorm content organization and layout, or want to learn how to use the features available in IT Connect? There are several ways to get help:
UWSDBDataStore Reorg on January 27, 2024
The student database (SDB) will go through a reorganization on January 27, 2024 which will cause changes in the Enterprise Data Warehouse database, UWSDBDataStore. These changes to the objects will be available in the UWSDBDataStore on January 29, 2024.
However, data on the new objects will be available as soon as the Data Custodians submit the security role definitions and the SIS team loads the data.
Last Updated – 1.23.24
**below additions to SF_Evaluation will result in additional records being shifted to SF_Evaluation1, will add details as soon as available.
Columns to be Added
| Table | Column | DataType |
| ISIR_TRANSACTIONS | ISIR_CPS_SAI | int |
| ISIR_CPS_PROV_SAI | int | |
| I_SP_SIGNATURE_CD | char(1) | |
| I_P1_SIGNATURE_CD | char(1) | |
| I_P2_SIGNATURE_CD | char(1) | |
| I_SP_SSN_MATCH_FL | char(1) | |
| I_P1_SSN_MATCH_FL | char(1) | |
| I_P2_SSN_MATCH_FL | char(1) | |
| PELL_DISBURSEMENT | PD_PAY_END_DT | datetime |
| PD_QTR_FLG | char(1) | |
| SA_WD_DET_TRANS | WD_DET_BANK_CD | char(1) |
| SA_WD_SUM_TRAN | WD_SUM_BANK_CD | char(1) |
| STUDENT_1 | DISAB_MORE_IND | bit |
| SYS_TBL_63_NONTUIT_CHARGES | AID_REPAY_CHARGE | bit |
| SPARE_BOOLEAN_2 | bit | |
| SDBDB01 | G_SA_FLAG4 | bit |
| SF_EVALUATION1 | PJ_STD_DEPS | tinyint |
| PJ_SP_DEPS | tinyint | |
| PJ_P1_DEPS | tinyint | |
| PJ_P2_DEPS | tinyint | |
| SP_TAX_RETURN_DT | datetime | |
| P2_TAX_RETURN_DT | datetime | |
| SF_EVALUATION | IP_S_IPA | decimal(15,0) |
| IP_S_APA | decimal(15,0) | |
| S_SP_SSN_MATCH_IND | char(1) | |
| P1_SSN_MATCH_IND | char(1) | |
| P2_SSN_MATCH_IND | char(1) | |
| S_DRUG_HOLD_IND | char(1) | |
| SSA_CITIZENSHIP_SP | char(1) | |
| SSA_CITIZENSHIP_P1 | char(1) | |
| SSA_CITIZENSHIP_P2 | char(1) | |
| STD_TU_MATCH_FLG | char(1) | |
| SP_TU_MATCH_FLG | char(1) | |
| P1_TU_MATCH_FLG | char(1) | |
| P2_TU_MATCH_FLG | char(1) | |
| MET_POVERTY_GUIDE | char(1) | |
| SPO_PENSIONS_MAN | decimal(11,0) | |
| P1_PENSIONS_MAN | decimal(11,0) | |
| SAI_BLK | bit | |
| PROV_SAI_BLK | bit | |
| S_NO_FAM_MEMB_BLK | bit | |
| S_NO_IN_COLLE_BLK | bit | |
| STD_WK_INCOME_BLK | bit | |
| STD_INTEREST_BLK | bit | |
| STD_IRA_DIST_BLK | bit | |
| STD_IRA_ROLL_BLK | bit | |
| STD_PENSIONS_BLK | bit | |
| STD_PENS_ROLL_BLK | bit | |
| STD_AGI_BLK | bit | |
| STD_TAX_PAID_BLK | bit | |
| STD_DEDCT_PMT_BLK | bit | |
| S_EDUC_CREDIT_BLK | bit | |
| STD_SCHED_C_BLK | bit | |
| STD_GRNT_SCHL_BLK | bit | |
| STD_FRGN_EXCL_BLK | bit | |
| STD_CHLD_SUPP_BLK | bit | |
| STD_CASH_BLK | bit | |
| STD_BUS_FARM_BLK | bit | |
| STD_INVEST_BLK | bit | |
| SPO_WK_INCOME_BLK | bit | |
| SPO_INTEREST_BLK | bit | |
| SPO_IRA_DIST_BLK | bit | |
| SPO_IRA_ROLL_BLK | bit | |
| SPO_PENSIONS_BLK | bit | |
| SPO_PENS_ROLL_BLK | bit | |
| SPO_AGI_BLK | bit | |
| SPO_TAX_PAID_BLK | bit | |
| SPO_DEDCT_PMT_BLK | bit | |
| SPO_EDUC_CRED_BLK | bit | |
| SPO_SCHED_C_BLK | bit | |
| SPO_FRGN_EXCL_BLK | bit | |
| P1_WK_INCOME_BLK | bit | |
| P1_INTEREST_BLK | bit | |
| P1_IRA_DIST_BLK | bit | |
| P1_IRA_ROLL_BLK | bit | |
| P1_PENSIONS_BLK | bit | |
| P1_PENS_ROLL_BLK | bit | |
| P1_AGI_BLK | bit | |
| P1_TAX_PAID_BLK | bit | |
| P1_DEDCT_PMT_BLK | bit | |
| P1_EDUC_CRED_BLK | bit | |
| P1_SCHED_C_BLK | bit | |
| P1_GRNT_SCHL_BLK | bit | |
| P1_FRGN_EXCL_BLK | bit | |
| P1_CHLD_SUPP_BLK | bit | |
| P1_BUS_FARM_BLK | bit | |
| P1_INVEST_BLK | bit | |
| P1_CASH_BLK | bit | |
| P2_WK_INCOME_BLK | bit | |
| P2_INTEREST_BLK | bit | |
| P2_IRA_DIST_BLK | bit | |
| P2_IRA_ROLL_BLK | bit | |
| P2_PENSIONS_BLK | bit | |
| P2_PENS_ROLL_BLK | bit | |
| P2_AGI_BLK | bit | |
| P2_TAX_PAID_BLK | bit | |
| P2_DEDCT_PMT_BLK | bit | |
| P2_EDUC_CRED_BLK | bit | |
| P2_SCHED_C_BLK | bit | |
| P2_FRGN_EXCL_BLK | bit | |
| IP_STD_FWS_BLK | bit | |
| IP_SP_FWS_BLK | bit | |
| IP_P1_FWS_BLK | bit | |
| IP_P2_FWS_BLK | bit | |
| IP_ATI_BLK | bit | |
| IP_P_PTA_BLK | bit | |
| IP_IPA_BLK | bit | |
| IP_P_PEEA_BLK | bit | |
| IP_AI_BLK | bit | |
| IP_AAI_BLK | bit | |
| IP_PC_BLK | bit | |
| IP_STD_PTA_BLK | bit | |
| IP_S_IPA_BLK | bit | |
| IP_STD_PNAAI_BLK | bit | |
| IP_STD_SEEA_BLK | bit | |
| IP_SATI_BLK | bit | |
| IP_STAI_BLK | bit | |
| IP_SCI_BLK | bit | |
| IP_SAAI_BLK | bit | |
| IP_SC_SAAI_BLK | bit | |
| IP_DNW_BLK | bit | |
| IP_NW_BLK | bit | |
| IP_APA_BLK | bit | |
| IP_PCA_BLK | bit | |
| IP_SDNW_BLK | bit | |
| IP_S_APA_BLK | bit | |
| IP_SCA_BLK | bit | |
| CUI_STD_AGI_BLK | bit | |
| CUI_STD_EXEMP_BLK | bit | |
| CUI_STD_DEPS_BLK | bit | |
| CUI_STD_INC_BLK | bit | |
| CUI_STD_TAX_BLK | bit | |
| CUI_STD_EDUC_BLK | bit | |
| CUI_STD_IRA_D_BLK | bit | |
| CUI_STD_IRA_P_BLK | bit | |
| CUI_STD_INTER_BLK | bit | |
| CUI_STD_PENSN_BLK | bit | |
| CUI_STD_SCHDC_BLK | bit | |
| CUI_SPO_AGI_BLK | bit | |
| CUI_SPO_EXEMP_BLK | bit | |
| CUI_SPO_DEPS_BLK | bit | |
| CUI_SPO_INC_BLK | bit | |
| CUI_SPO_TAX_P_BLK | bit | |
| CUI_SPO_EDUC_BLK | bit | |
| CUI_SPO_IRA_D_BLK | bit | |
| CUI_SPO_IRA_P_BLK | bit | |
| CUI_SPO_INTER_BLK | bit | |
| CUI_SPO_PENSN_BLK | bit | |
| CUI_SPO_SCHDC_BLK | bit | |
| CUI_P1_AGI_BLK | bit | |
| CUI_P1_EXEMPT_BLK | bit | |
| CUI_P1_DEPS_BLK | bit | |
| CUI_P1_INC_BLK | bit | |
| CUI_P1_TAX_BLK | bit | |
| CUI_P1_EDUC_BLK | bit | |
| CUI_P1_IRA_D_BLK | bit | |
| CUI_P1_IRA_P_BLK | bit | |
| CUI_P1_INTER_BLK | bit | |
| CUI_P1_PENSN_BLK | bit | |
| CUI_P1_SCHDC_BLK | bit | |
| CUI_P2_AGI_BLK | bit | |
| CUI_P2_EXEMPT_BLK | bit | |
| CUI_P2_DEPS_BLK | bit | |
| CUI_P2_INC_BLK | bit | |
| CUI_P2_TAX_BLK | bit | |
| CUI_P2_EDUC_BLK | bit | |
| CUI_P2_IRA_D_BLK | bit | |
| CUI_P2_IRA_P_BLK | bit | |
| CUI_P2_INTER_BLK | bit | |
| CUI_P2_PENSN_BLK | bit | |
| CUI_P2_SCHDC_BLK | bit | |
| IP_STI_BLK | bit | |
| IP_TI_BLK | bit | |
| IP_FTI_BLK | bit | |
| PJ_STD_WORK_BLK | bit | |
| PJ_STD_TAXES_BLK | bit | |
| PJ_STD_AGI_BLK | bit | |
| PJ_STD_UNTAXI_BLK | bit | |
| PJ_STD_IRA_P_BLK | bit | |
| PJ_STD_EDUC_BLK | bit | |
| PJ_STD_INTER_BLK | bit | |
| PJ_STD_EXMPT_BLK | bit | |
| PJ_STD_DEPS_BLK | bit | |
| PJ_STD_SCHDC_BLK | bit | |
| PJ_STD_UNTAXP_BLK | bit | |
| PJ_SP_WORK_BLK | bit | |
| PJ_SP_TAXES_BLK | bit | |
| PJ_SP_AGI_BLK | bit | |
| PJ_SP_UNTAXI_BLK | bit | |
| PJ_SP_IRA_P_BLK | bit | |
| PJ_SP_EDUC_BLK | bit | |
| PJ_SP_INTER_BLK | bit | |
| PJ_SP_EXMPT_BLK | bit | |
| PJ_SP_DEPS_BLK | bit | |
| PJ_SP_SCHDC_BLK | bit | |
| PJ_SP_UNTAXP_BLK | bit | |
| PJ_P1_WORK_BLK | bit | |
| PJ_P1_TAXES_BLK | bit | |
| PJ_P1_AGI_BLK | bit | |
| PJ_P1_UNTAXI_BLK | bit | |
| PJ_P1_IRA_PMT_BLK | bit | |
| PJ_P1_EDUC_BLK | bit | |
| PJ_P1_INTER_BLK | bit | |
| PJ_P1_EXMPT_BLK | bit | |
| PJ_P1_DEPS_BLK | bit | |
| PJ_P1_SCHDC_BLK | bit | |
| PJ_P1_UNTAXP_BLK | bit | |
| PJ_P2_WORK_BLK | bit | |
| PJ_P2_TAXES_BLK | bit | |
| PJ_P2_AGI_BLK | bit | |
| PJ_P2_UNTAXI_BLK | bit | |
| PJ_P2_IRA_PMT_BLK | bit | |
| PJ_P2_EDUC_BLK | bit | |
| PJ_P2_INTER_BLK | bit | |
| PJ_P2_EXMPT_BLK | bit | |
| PJ_P2_DEPS_BLK | bit | |
| PJ_P2_SCHDC_BLK | bit | |
| PJ_P2_UNTAXP_BLK | bit | |
| SPARE_BOOLEAN1 | bit | |
| SPARE_BOOLEAN2 | bit | |
| SPARE_BOOLEAN3 | bit | |
| SPARE_BOOLEAN4 | bit |
Columns with datatype changes
| Table | Column | DataType (existing) | DataType (New) |
| SF_EVALUATION1 (currently in SF_EVALUATION) |
SNG_SUM_ENROLL_ST | char(1) | char(2) |
| SNG_AUT_ENROLL_ST | char(1) | char(2) | |
| SNG_WIN_ENROLL_ST | char(1) | char(2) | |
| SNG_SPR_ENROLL_ST | char(1) | char(2) |
Columns to be Removed
| Table | Column | Notes |
| SDBDB01 | G_WORKDAY_FIN | Replaced with G_SA_FLAG4 |
| SF_EVALUATION | STD_TU_MATCH_DT | Not currently in use Replaced with STD_TU_MATCH_FLG |
| SP_TU_MATCH_DT | Not currently in use Replaced with SP_TU_MATCH_FLG |
|
| P1_TU_MATCH_DT | Not currently in use Replaced with P1_TU_MATCH_FLG |
|
| P2_TU_MATCH_DT | Not currently in use Replaced with P2_TU_MATCH_FLG |
|
| SR_DEPT_CODE | DEPT_FAS_ORG_CODE | |
| STUDENT_1 | S1_BOOLEAN_06 | Not currently in use Replaced with DISAB_MORE_IND |
| SA_WD_DET_TRANS | WD_DET_AID_TYPE | |
| SA_AID_DISB_TRANS | Entire table |
Columns moving from SF_Evaluation to SF_Evaluation1 due to column additions:
| Column |
| rev_req_dispos2 |
| rev_req_type |
| rev_req_type2 |
| routed_to |
| routed_to2 |
| s_accept_excl |
| s_income_base_usd |
| saf_child_care |
| ap_display_sw |
| sap_ovrd_cred_aut |
| sap_ovrd_cred_spr |
| sap_ovrd_cred_sum |
| sap_ovrd_cred_win |
| sap_ovrd_cred_yr |
| pep_ovrd_cred_aut |
| pep_ovrd_cred_win |
| pep_ovrd_cred_spr |
| pep_ovrd_cred_sum |
| pep_ovrd_cred_ay |
| acad_plan_aut |
| acad_plan_win |
| acad_plan_spr |
| acad_plan_sum |
| acad_plan_ay |
| sap_sum_flg |
| sap_aut_flg |
| sap_win_flg |
| sap_spr_flg |
| sap_ay_flg |
| sum_credits_att |
| sum_credits_comp |
| sum_curr_cr_att |
| sum_curr_cr_comp |
| aut_credits_att |
| aut_credits_comp |
| aut_curr_cr_att |
| aut_curr_cr_comp |
| win_credits_att |
| win_credits_comp |
| win_curr_cr_att |
| win_curr_cr_comp |
| spr_credits_att |
| spr_credits_comp |
| spr_curr_cr_att |
| spr_curr_cr_comp |
| pep_sum_cred_req |
| pep_aut_cred_req |
| pep_win_cred_req |
| pep_spr_cred_req |
| sap_sum_cred_req |
| sap_aut_cred_req |
| sap_win_cred_req |
| sap_spr_cred_req |
| sap_ay_cred_att |
| sap_ay_cred_comp |
| sap_ay_cred_req |
| schol_elig_code |
| sng_aut_enroll_st |
| sng_dca_elig |
| sng_spr_enroll_st |
| sng_sum_enroll_st |
| sng_win_enroll_st |
| sf_aut_enrl_lock |
| sf_spr_enrl_lock |
| sf_sum_enrl_lock |
| sf_win_enrl_lock |
| sum_stat_cd |
| aut_stat_cd |
| win_stat_cd |
| spr_stat_cd |
| ay_stat_cd |
| sws_eligible |
| val_complt |
| verif_req_1 |
| verif_req_2 |
| verif_req_3 |
| aid_from_parents |
| aid_hold_no |
| aid_prog_status |
| appeal_recd |
| appeal_recd2 |
| appeal_reviewed |
| appeal_reviewed2 |
| appli_date |
| appli_type |
| arm_date |
| arm_date_temp |
| audit_dt1 |
| audit_dt2 |
| audit_dt3 |
| audit_dt4 |
| audit_dt5 |
| audit_dt6 |
| audit_dt7 |
| audit_dt8 |
| basic_budget |
| books |
| budget_duration |
| child_care |
| corr_trans_cnt |
| corr_trans_sent |
| counselor_rev_dt |
| cps_ss_no |
| creation_date |
| date_last_update |
| dep_maint_allow |
| edit_dt |
| eval_spare_1 |
| eval_spare_2 |
| eval_spare_6 |
| eval_spare_15 |
| eval_spare_18 |
| eval_spare_28 |
| eval_spare_35 |
| eval_spare_36 |
| eval_spare_37 |
| eval_spare_38 |
| eval_spare_39 |
| eval_spare_40 |
| eval_spare_41 |
| eval_spare_42 |
| eval_spare_43 |
| eval_spare_44 |
| eval_spare_45 |
| eval_spare_46 |
| eval_spare_47 |
| extra_books |
| extra_med_dent |
| extra_trans |
| faf_proc_date |
| fws_rev_req_recd |
| gsl_fees |
| indep_pet_rcvd |
| jacket_dt |
| no_of_other_exp |
| other_resource_no |
| outside_aid_amt |
| outside_aid_dt |
| over_awarded_amt |
| p_1040_cy_rcvd |
| p_1040_cy_sent |
| p_1040_ly_rcvd |
| p_1040_ly_sent |
| p_assets_rcvd |
| p_assets_sent |
| p_non_filer_recd |
| p_non_filer_sent |
| p_non_filer_doc |
| p_tax_return_dt |
| p_drt_rev_dt |
| pell_enroll_stat |
| pell_remain_mths |
| pell_last_yr_flg |
| pell_su_st_value |
| pell_su_as_of_dt |
| personal_exp |
| pkg_sum_enroll_st |
| pkg_aut_enroll_st |
| pkg_win_enroll_st |
| pkg_spr_enroll_st |
| tran_no_ovrd |
| qa_reviewed |
| remaining_need |
| rev_req_recd |
| rev_req_recd2 |
| rev_req_review |
| rev_req_review2 |
| rm_bd |
| s_1040_cy_rcvd |
| s_1040_cy_sent |
| s_1040_ly_rcvd |
| s_1040_ly_sent |
| s_assets_rcvd |
| s_assets_sent |
| s_computer_costs |
| s_g845_rcvd |
| s_g845_sent |
| s_inc_exc_rcvd |
| s_inc_exc_sent |
| s_ins_rcvd |
| s_ins_sent |
| s_non_filer_recd |
| s_non_filer_sent |
| s_non_filer_doc |
| s_sel_serv_rcvd |
| s_sel_serv_sent |
| s_ssn_rcvd_dt |
| s_ssn_sent_dt |
| s_tax_return_dt |
| s_drt_rev_dt |
| s_vet_rcvd_dt |
| s_vet_sent_dt |
| s_sub_ovrd_amt |
| s_usub_ovrd_amt |
| s_perk_ovrd_flg |
| s_perk_ovrd_amt |
Note: As with other new financial reports, this report will follow an iterative development process and planning for Release 2 is already underway.
The dataset does not include any PII, meaning there is no student, staff or faculty-identifying data. The most granular level of data available is a specific Curriculum Code (for example, ENG) and Course Level (for example, 100, 200, etc.).
A version of this message was sent to managers of affected UW Shared Drives on November 28, 2023.
What is happening? |
|
Because your UW Google Shared Drive exceeds the 100GB limit, we want to remind you that you’ll need to purchase additional storage space before June 11, 2024. Our contract with Google now has system limitations that will require deletion of any UW Google Shared Drive that exceeds 100GB starting November 2024.IMPORTANT: UW Google Shared Drives that are over the maximum quota will be deleted. UW-IT is unable to delete a portion of content in order to get the Shared Drive under the quota limit. |
When is it happening? |
|
On June 11, 2024, all UW Google Shared Drives that are over the 100GB limit will be restricted. You will still be able to view or download content in the affected drives, but you will be unable to add, modify or update existing files.Starting November 5, 2024, all restricted UW Google Shared Drives that have not chosen to upgrade to a higher tier of storage will be subject to deletion. |
What do I need to do now? |
|
Review the attached list of UW Google Shared Drives that have been identified as close to or over the 100GB limit and determine which tier(s) of storage you will need to purchase. See available storage tiers and pricing information on IT Connect.* With this information, you can then budget accordingly for the upcoming fiscal year.If you do not wish to purchase a higher tier of storage for the over quota UW Google Shared Drives, please make plans to migrate data — so that your data is under the 100GB limit.*For storage greater than 1TB per year, please email help@uw.edu with the subject: UW Google Shared Drive – Custom Storage Pricing Information.Please note: If a Shared Drive is flagged for deletion, the entire drive will be deleted, not just a select amount over the 100GB limit. |
How do I purchase a higher tier of storage? |
|
In April 2024, the UW Google Changes Project Team will provide an intake form for purchasing additional storage to anyone whose Shared Drive is over quota at that time. This form will collect required information such as the department, work tag, name of the UW Google Shared Drive(s), primary contact, etc.Once we receive this information, the specified UW Google Shared Drive(s) will no longer be subject to deletion, provided that the governance and drive deletion policy are maintained. For more information, review the UW Google Shared Drive Service Offering page. |
Where can I go for help? |
|
Please contact the UW-IT Technology Service Center at help@uw.edu or 206-221-5000.Thank you,The UW Google Changes Project Team |
The eSignatures service team has begun implementing procedures to guarantee the removal of aging envelopes in DocuSign. This work is expected to begin the week of November 27th. We will be reaching out to the account Delegated Administrators with more details when we are ready to begin working on each department’s account. For more information about why this change is occurring, see below.
If you have sent envelopes using DocuSign, now is a great time to start working with your team’s Delegated Administrator to identify and download any envelopes that you’ve sent that need to be retained for records retention purposes.
If you are a Delegated Administrator, work with your team members to ensure that any envelopes that need to be retained have been downloaded and stored in your team’s repository. Review your team’s DocuSign group(s) and identify if anyone has left but still has an active account. The eSignatures team can help transfer their materials to someone who will be able to download them.
Since the introduction of the centralized eSignatures service (DocuSign) at the University of Washington in 2014, the eSignatures service has required individual users to retain completed envelopes and other records outside of the DocuSign system in a repository that meets state and federal standards for records storage as outlined in the Acceptable Use Requirements.
To encourage users to correctly store records, the eSignatures team will begin purging aging envelopes this fall. Enforcing a periodic purge will ensure compliance with the UW Records Management and UW Medicine Records and Information Governance guidelines and policies.
If you have any questions or concerns regarding this announcement, please reach out to the eSignatures team directly at eSignatures Help.
If you have any questions regarding records management, please reach out to the UW Records Management Services team at recmgt@uw.edu. For questions regarding UW Medicine Records and Information Governance, you can reach their team at hrc@uw.edu.