ChatGPT

ChatGPT Edu is a virtual assistant that supports answering questions, drafting documents, summarizing text, creating images, and automating processes. Through an enterprise agreement with OpenAI, the University of Washington provides access to ChatGPT, ensuring University data is securely stored and not used to train models. ChatGPT offers advanced language capabilities, image generation, and custom agents.

This ChatGPT version does not include OpenAI API. For that type of AI functionality, please visit our GitHub Copilot Page

ChatGPT in UWare is experimental, and its presence in the catalog in the future is not guaranteed.  

Credit Usage

Please note that some actions in ChatGPT require the use of credits. Our contract allows for an average usage of 200 credits per person per month. If a user is identified as using an excessive amount of credits per month, UWare may reach out with a request to minimize usage of ChatGPT credits, and if the licensee continues to use too many credits, their license may be revoked. Unfortunately, there is no way for an individual to track their credit usage at this time. To learn more about what actions in ChatGPT Edu require credits, please view the ChatGPT Rate Card

Unique Features of ChatGPT

• Add photos and files to analyze and update
• Study & Learn option
• Canvas inline editing (code + documents)
• Baseline tone + response characteristics
• Global custom instructions
• Nickname + interests/values/preferences
• Managed memory across chats
• Advanced voice playback
• EDU workspace notifications + sharing
• Scheduled tasks
• Custom GPTs
• Grouped Projects
• Branched conversations
• Pin chats
• Image generation + stored image library
• Downloadable application

Existing @uw.edu accounts

When you accept an invite to a ChatGPT EDU workspace, you will join a collaborative workspace shared with other team members. If you also have a ChatGPT Personal workspace with your @uw.edu account you will have one of 2 options:

1. Keep your ChatGPT Personal workspace. This allows you to keep your data from your Personal workspace separate from your EDU workspace, which you can access when you switch between workspaces.
2. Merge your ChatGPT Personal workspace into your EDU workspace. This allows you to migrate data from your Personal workspace to your EDU workspace to become one unified workspace, this option will delete your personal workspace after migration.

If you migrate your data, that data is now considered part of the EDU workspace. If you lose access to your EDU workspace, you will also lose access to the migrated data. This means that if you ever leave or are removed from the EDU workspace, or if the workspace itself is deactivated, you will lose access to all your data in your EDU workspace. More details.

How to Get ChatGPT

• Named User Licenses are available for purchase for faculty and staff
• Licenses may not be transferred to another UW NetID.
• Purchase requires valid UW worktags and authorization from a budget approver.
• No Procurement cards or direct sales to individuals are available.
• Available through an annual subscription, with the license period running from Feb 1rst through Jan. 31st.
• UW-IT cannot prorate or refund the cost of the license subscription.
• UW-IT will automatically bill for the license in the following license cycle.

License Details

• Who Can Use It: ChatGPT is unavailable to people affiliated with UW Medical Center or UW Medicine.
• Purchase requires valid UW worktags and authorization from a budget approver.
• No Procurement cards or direct sales to individuals are available.
• An individual license can’t be assigned to a shared UW NetID.
• UW-IT’s annual subscription billing is automatic:
 UW-IT will automatically bill your UW funding source for this software subscription in the next license term, The license period runs from Feb 1 through Jan 31.
• Should you need to cancel the subscription:
If you decide not to continue with another subscription term, you can stop UW-IT’s automatic billing and cancel the subscription. Canceling means your subscription will end on Feb 1. Use the Manage My Subscription Form, and do so no later than Dec 1.

Additional Information

• Chat History: If you join the UW version of ChatGPT, your existing chat history will move into the UW-managed system. This change is permanent. If you want to keep a copy or remove your history, please do that before joining.
• API Access: This ChatGPT version does not include OpenAI API access.
• Licensing: Licenses may not be transferred to another UW NetID. A cancelled Subscription will result in loss of service at the end of the licensing term for the originally licensed party.